Recruitment Process
Employer’s Part
Power of attorney: The client will issue a power of attorney in favor of Merchant Overseas. The Merchant Overseas will handle all the affairs with Bangladesh Government in recruitment on behalf of the client.
Demand Letter: The client will issue a demand letter in favor of Merchant Overseas which will describe the job category, the number of workers needed in each category, monthly salary, duty hours, duration of the contract and other facility for workers such as food, medical, transport, air passage, housing and other benefits.
Visa Documents: Please note that this particular requirement of document is only applicable for Kingdom of Saudi Arabia. The client will provide a visa document (E-Wakala) by which the Government of the employing country allows the agency to recruit such workers from Bangladesh. It will be original and verified, which will be accepted by the respective embassy.
Company Registration (CR) Copy: Please note that this particular requirement of document is only applicable for Kingdom of Saudi Arabia. A photocopy of the company registration is needed.
Consular Letter: Again, please note that this particular requirement of document is only applicable for Kingdom of Saudi Arabia. A letter addressing the Consular that Merchant Overseas is authorized to recruit workers from Bangladesh as per demand letter against the stated visa block number.
Employment Agreement: Copies of standard employment contract between employer and employee are needed.
Agency Agreement: The client and Merchant Overseas should sign an agency agreement with all the terms and conditions which will be the guide for both the parties. Verified Letter, P/A and Demand Letter should be in original, duly sealed & signed by the sponsor or authorized person & attested by Chamber of Commerce and Ministry of Foreign Affairs. Upon receipt of all necessary documents mentioned above, Merchant Overseas will be able to deploy workers to the destination country within 40-50 working days subject to availability of seats with concerned Airlines.
Merchant Overseas's Part
The pre-selection process requires advertisement in local mass media to inform the workers about the job. Merchant Overseas has a broad computer database of all current and potential future applicants who come from across the country with a variety of skills and qualities. The whole pre-selection process is run by our own recruiting manager and executives based on following criteria :
1. Capability
2. Competency
3. Knowledge
4. Experience
5. Finishing of job and quality of job performed.
Final Selection & Deployment Process : We always prefer selection of workers either by oral or practical test to be directed by the employer or his/her authorized representative. We arrange his/her/their housing, transport and all other logistic support required for the purpose. If we are given the responsibility of selecting and testing our workers, we usually do it with the help of a team of experts for the technical and professional department under the direct super-vision of our professional executives at our industrial trade test center. Testing facilities for complex engineering functions are available at our training center premises in Banani, Dhaka, attaching to the most advanced processes and techniques used at that time.
Web Based Workers Management System: Here at Merchant Overseas, we maintain a custom-built web-based project management application software so that our partners (employers, project stakeholders, etc.) can monitor the progress of each individual processing work as it happens. We are constantly updating each employee’s file in our management application system. Once a project is signed, we provide the employer with a user ID and password to access the system.
Documentation: Merchant Overseas also assumes the responsibility of submitting the required documents to the clients such as passport copy, visa copy, bio-data, photograph, health certificate, certificate of academic qualification, employment contract and other necessary documents which are collected from workers. Each worker is assigned with his or her own personal file which usually contains the above documents. Merchant Overseas also obtains the necessary permits from relevant government agencies and legal entities.
Validation of Proper Documentation: Unlike other recruiting agencies, we only collect documents and compile them into workers personal files but we also do our best to verify the originality of those documents.
For example, we check the originality of educational documents with the board of education and check police records to make sure that the workers are recruited by our organization have a clear record.
Medical Checkup: After passing the final stage of selection, a worker is sent for a medical checkup at the modern and approved medical center of the respective embassy of the country of employment. These medical facilities maintain strict obedience to international standards. For the Kingdom of Saudi Arabia, prospective workers are required by law to undergo a medical check-up at a GAMCA-approved medical center. Our workers usually go through the following check-ups:
1. Routine Urine Test
2. HBsAg, TPHA, HIV, Anti-HCV
3. RBS, S Bilirubin, SGPT, SGOT, Creatine, Cholesterol
4. Wilda Test
5. X-Ray, TB
Application and Receipt of Visa: On behalf of the selected workers, Merchant Overseas applies for a visa at the relevant embassy as approved by the employer. For countries like the UAE, Qatar, and Oman, we send complete sets of documents so that our clients can submit visa applications to their respective ministries of particular country for processing.
Upon receipt of a visa from Concerned Embassy:
1. To protect the rights of workers, the terms of the final agreement will be combined with the employment agreement.
2. All documentation will be prepared as required.
3. All required documents are submitted to BMET for getting emigration clearance.
We strongly believe that an worker should be outspoken enough to be present at work. We work with them on the necessary soft skill development before deploying them.